The search term ‘Monday free plan’ is extremely popular among those seeking comprehensive team software that doesn’t destroy the budget. It’s easy to see why, with the app offering a range of features that are essential for modern-day workflows.
Monday.com’s free plan, known as the Individual Plan, is designed for small teams or individual freelancers looking for basic project management and collaboration tools. The Monday free plan comes with a number of excellent features.
However, these may not suffice to cover all that’s expected from the remote collaboration tools for your team. In this guide we will present you with hypothetical case scenarios to help you identify whether what you need is the Monday free plan, or if your team will be better served by a different option.
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Real-World Use Case: Is Monday.com Free Plan Right for Your Team?
The best way to understand the intricacies of the way the Monday free plan works is through a real-life case study. We asked one of our clients, whom we knew is in the market for a Monday.com free plan alternative, to give us some specs about the team and the functionalities the chosen platform would need to satisfy. This is what he sent us:
“I was looking for the Monday free plan primarily for task and project management, and as a way to streamline communications among the team. I don’t run a big team – we are only six people at the moment, so I figured that there’s no point in paying fancy prices for a team communication platform.
“However, our projects show promising signs of growing, so I do want to make sure that I won’t suddenly have to switch to a different platform. I’m also wary of starting out with a free tool and then discovering I have to foot a huge bill. I’m looking for very specific functionalities. I want to be able to communicate in real time with the others. I also need to be able to source comments and tag and to visualize timelines. And I want all this to be available as soon as we start scaling up within a few months. Right now we have two projects going on concurrently.”
His question was simple: will the Monday free plan fulfill all these needs?
Why the Monday.com Free Plan Might Not Be Enough
The answer is very straightforward in this case. A paid plan will be needed, even though the size of the current team is very small. Here’s why:
- User Limitations: The free plan supports only up to 2 users, while his team consists of 6 people.
- Real-Time Communication: The free plan does not include native chat or email integration, which is essential for real-time communication.
- Timeline Visualisation: The free plan only offers a Kanban view, which does not support timeline visualisation. To access Timeline and Calendar views, the Standard Plan (€10/month) is required.
- Project Management: Managing multiple projects with task tagging, comments, and timeline views will require features available in the Standard or Pro Plan.
The Best Monday.com Free Plan Alternatives in 2025
So what would work for the given scenario? The best remote collaboration tools come in many shapes and sizes, some of them offering more free functionalities, others offering less expensive and more comprehensive plans.
In the above situation, we can recommend six alternatives to check out. Each comes with pros and cons, and each of them has a cap on the free functions that you will be able to access. Right below we’ll give you an overview so you can rule out at a glance any options that don’t apply.
Free Monday.com Alternatives That Offer More
Here’s a quick overview of what to expect from the best free process management softwares on the market.
| Software | Users Supported | Key Features | Native Chat | Video Conferencing | Gantt Charts | Storage |
| Teamplate | Unlimited | All-in-one native project management and collaboration platform | Yes | Yes | Yes | Unlimited |
| Trello | Unlimited | Kanban boards, task tagging, comments, attachments | No | No | No | Unlimited |
| Asana | Up to 15 | Task tracking, tagging, commenting, calendar view, real-time updates | No | No | No | Unlimited |
| ClickUp | Unlimited | Kanban boards, calendars, Gantt charts, task tagging, real-time collaboration, native email/chat | Yes | No | Yes | 100 MB |
| Wrike | Up to 5 | Task tagging, commenting, Gantt charts | No | No | Yes | 2 GB |
| nTask | Up to 5 | Task tagging, prioritisation, comments, Gantt chart views | No | No | Yes | Limited |
Each of these tools for remote teams may, at first glance, appear very similar. Many of the features overlap, and unless you’re an expert reviewer figuring out where the shortcomings will take a lot of time and stress.
This guide is designed to tackle precisely this, thanks to our very own expert reviewers. We have analyzed each tool carefully and broken down the important information right below. We will be explaining the pros and cons of each platform, before going further into detail as to what makes Teamplate the best Monday free plan alternative for many teams, irrespective of the size.
Teamplate – The Best All-in-One Alternative
Teamplate’s free plan feels like that go-to person who always seems to have everything under control – no drama, just results. It’s designed to hit that sweet spot for teams of all sizes, offering unlimited users and tasks right out of the box.
Its intuitive interface makes it a breeze to pick up, even if you’re new to project management tools. Teamplate also comes with built-in collaboration features like tagging and file sharing, so your team’s communication game stays strong.
This Monday free plan alternative does exactly what it says on the tin – it provides all features for free. Unlike the Monday free plan, there won’t come a point when you’ll be expected to cough up the moolah to continue accessing your data and to scale up.
Trello – Simple Task Management Solution
Trello’s free plan keeps things simple but gets the job done, as long as you’re not expecting too many complex functionalities. Its visually appealing Kanban boards are a dream for teams who love a good drag-and-drop interface.
With unlimited users and boards, it’s also very well-suited for larger teams to jump on board (pun intended). Collaboration is a breeze – you can tag, comment, and attach files with a click, keeping everyone in the loop without breaking a sweat.
There are a few serious ‘buts’. Trello’s free plan skips out on timeline and Gantt chart views, so if your team needs flexible and advanced project visualisation tools, you’ll be right out of luck.
Unlike with Teamplate or ClickUp, native tools on the platform aren’t comprehensive, and integrations and automations are limited and locked behind a paywall. Trello’s best kept for straightforward task management, rather than a fully-blown Monday free plan alternative.
ClickUp – Feature-Packed Project Management
ClickUp’s free plan is indeed packed with features and can probably take you the extra mile compared to, say, Trello. You’ve got unlimited users, unlimited tasks, Kanban boards, calendars, and even Gantt charts to keep your projects on track and looking good.
Real-time collaboration tools like tagging, comments, and even built-in email and chat are excellent for teamwork. However, if you’re after advanced reporting and automation tools these are hidden behind the paid plans.
Asana – Popular and User-Friendly Alternative
Asana’s free plan offers most of the things you’re after in terms of basic task management, including tracking, tagging, and commenting, with a handy calendar view to keep your deadlines in check. And let’s not forget the real-time updates and notifications that keep everyone in the loop without those predictable “Wait, where are we on this?” moments.
But, it does have its limits. If your team is most comfortable working with Gantt charts, or prefers sturdy customisation options like the ones Teamplate provides, you’ll need to shell out for the paid plan. Automation is also pretty basic in the free version, so if you’re looking to work smarter, not harder, you might hit a wall with this Monday free plan alternative.
Wrike – A Reliable Free Project Tracker
Wrike’s free plan sneaks on the list quietly, but it does have some strong merits going for it. It certainly does not have all the bells and whistles, but it gets the job done with minimal fuss. It’s adequate for smaller teams (up to five users), and it covers the basics like task tagging, comments, and real-time collaboration. And here’s a nice bonus: Gantt chart visualisation is included, which is a pretty sweet deal for a Monday free plan option.
That said, Wrike’s free plan isn’t going to win any awards for flexibility. Integrations and customisation options are missing, and you’ll have to make do without native chat or email tools. But if you’re after a no-nonsense task manager for a very small team, it makes for a solid choice.
nTask – Budget-Friendly for Small Teams
This Monday free plan alternative is very much like Wrike, in the sense that it has no frills, but is super dependable. It’s good for teams of up to five users, it’s packed with handy features like task tagging, prioritisation, and even Gantt chart views to keep your projects on track. Collaboration is easy too, with options to comment directly on tasks and stay in sync without endless email threads.
Of course, it isn’t without its limits. Unlike, say, with Teamplate, real-time communication tools like chat or email are noticeably absent, and if you’re managing media-heavy projects, the lack of storage will be a hurdle.
Why Teamplate is the Best Monday.com Free Plan Alternative
Remember the earlier case study, where one of our clients detailed exactly why they were interested in the Monday free plan and what the team would use it for? The verdict was that Monday wouldn’t serve the team’s needs at all, unless they went on a paid subscription.
We’ve run Teamplate through the exact same scenario, and guess what – it came up trumps. Because the software doesn’t have any features that are behind a paywall, it ticks all the boxes while remaining extremely cost-effective. By which we mean, it costs nothing. Here’s why it works:
- Team Size Compatibility: Teamplate is designed to support companies of all sizes, making it appropriate for a team of six or even a larger team.
- Task and Project Management: The platform offers free Kanban-style boards and backlog features, enabling effective planning, tracking, and management of various work types across multiple projects.
- Real-Time Communication: Teamplate includes free integrated chat and video call functionalities, allowing for seamless real-time communication among team members.
- Comments and Tagging: The chat and board features support comments and collaborative discussions, enhancing team interaction.
- Timeline Visualization: Teamplate’s calendar feature allows for scheduling events and meetings, helping your team stay on track with day-to-day activities and providing a visual timeline of tasks and deadlines.
With such credentials, it would be difficult to find a better Monday free plan alternative. The beauty is that Teamplate can really cater for all team sizes. Sometimes, even the best startup tools that work amazingly upon launch become inadequate as soon as team members start being added. Here, we don’t run into danger of this happening, which means that there won’t be any unexpected blockers to collaboration.
Understanding the Monday.com Free Plan: What You Need to Know
While true that users and teams can enjoy a number of features without a paid subscription on the Monday free plan, reality is that there are a number of size and functionality restrictions that may catch you unawares and facing an unexpected and sizeable bill in order to be able to access crucial features.
If you’re still curious, let’s take a look at what the unpaid package actually offers.
Monday.com Free Plan Features
| Feature | Details |
| Number of Users | Up to 2 users can collaborate. Ideal for solo users or small partnerships but not suited for larger teams. |
| Boards and Workflows | Unlimited boards to manage projects, tasks, and workflows. Customisable columns to track status, dates, and priorities. |
| Templates | Access to over 200 templates tailored for different industries and project types. |
| Storage | 500 MB of file storage, suitable for basic documents and small files but not for larger media assets or extensive data. |
| Views | Offers Kanban view for visual task management by dragging and dropping tasks into different stages of progress. |
| Integrations | No support for external app integrations such as Google Calendar, Slack, or Zoom. |
| Dashboards | Allows creation of one dashboard to display data from a single board for basic visualisation and monitoring. |
| Activity Logs | Limited access to activity logs, showing only recent changes to boards and tasks within a certain timeframe. |
| Support | Access to a self-serve knowledge base only. No priority or live customer support included. |
| Automation | No automation features. Users must manually manage task assignments, reminders, and updates. |
| Security and Permissions | Basic security features only, without advanced controls like user permissions or two-factor authentication available in paid plans. |
Who Should Use the Monday.com Free Plan?
The Monday Free Plan has its value, especially with respect to freelancers looking for increased productivity, or micro-teams of two looking for a simple collaboration tool.
If you exceed the parameters described above, you’ll be directed towards one of the paid up plans, each catering to different business needs and team sizes.
Selecting the right plan depends on the size of your team, the complexity of your projects, and your budget. Each tier builds on the previous one, adding more features to scale up with your requirements.
| Feature | Free Plan | Basic Plan (€8/month) | Standard Plan (€10/month) | Pro Plan (€16/month) | Enterprise Plan (Custom Pricing) |
| Number of Users | Up to 2 | Unlimited | Unlimited | Unlimited | Unlimited |
| Boards and Docs | Unlimited boards | Unlimited | Unlimited | Unlimited | Unlimited |
| Storage | 500 MB | 5 GB | 20 GB | 100 GB | Custom |
| Templates | 200+ templates | 200+ templates | 200+ templates | 200+ templates | Custom |
| Dashboards | 1 board per dashboard | 1 board per dashboard | 5 boards per dashboard | 10 boards per dashboard | 50+ boards per dashboard |
| Views | Kanban view only | Kanban view only | Timeline, Calendar, Kanban | Timeline, Calendar, Gantt, Chart | All views available |
| Integrations | None | None | 250 actions/month | 25,000 actions/month | Custom |
| Automation | None | None | 250 actions/month | 25,000 actions/month | Unlimited |
| Activity Logs | Limited | Unlimited | Unlimited | Unlimited | Unlimited |
| Private Boards | Not available | Not available | Not available | Available | Available |
| Time Tracking | Not available | Not available | Not available | Available | Available |
| Guest Access | Not available | Not available | Up to 4 guests free | Up to 4 guests free | Custom |
| Support | Knowledge base only | Knowledge base only | Priority email support | Priority email support | Dedicated account manager |
Ready to Kick off your Monday.com Free Plan Alternative?
Our team is ready to help. Get in touch here and we’ll onboard you and your team on to Teamplate, at no cost.
FAQs
What is similar to Monday.com but free?
Teamplate is widely considered to be one of the best Monday free plan alternatives as it offers a comprehensive, all-in-one platform that incorporates project management, real-time collaboration, data storage, email, calendar and more. These are all included in the free plan.
Is Teamplate a good Monday free plan alternative?
Yes, Teamplate is considered a good alternative for those want to use team collaboration software without the need for a paid subscription. Its free plan includes all the features that Monday.com offers in the paid plans.
How long can I use Monday for free?
The Monday free plan is available indefinitely. However, unlike other remote collaboration software such as Teamplate, it has restricted features and is best suited for basic project management needs.
Is there a free version of Monday.com?
Yes, Monday.com offers a free plan for individuals or small teams with basic features. It includes up to two team members and limited boards. Other platforms like Teamplate, on the other hand, offer free versions for larger teams.
Is Monday.com free for students?
Monday.com provides a free plan specifically for students and educators through their Education Program. You need to verify your student status to access it and you won’t have access to the full features. If you’re a student who needs access to a larger range of features, a solution like Teamplate will work better.
